Synthetic demo data: fictional suppliers, addresses and ABNs

Live example · Example data

Comparing three supplier quotes

Three quotes for the same driveway base course that can't be compared at a glance: different descriptions and units, GST shown different ways, delivery priced differently, and one arithmetic slip. This is the real QuantDoc engine running on them; nothing here is mocked up.

The requirement: 40 tonnes of 20mm crushed aggregate and 12 tonnes of washed bedding sand, delivered to site.

This example is deliberately unresolved: one cost is still unknown, so no supplier can honestly be called cheapest yet.

1. The source quotes (PDF)

Try a user assumption: bulk density

One supplier prices sand by the cubic metre. QuantDoc won't guess how many tonnes that is: it needs a density, which is your assumption. With it set, that line becomes comparable but is marked Estimated.

No density assumption Assume 1.6 t/m³

Review needed

Check 3 points across 2 quotes before choosing a supplier.

No supplier recommendation until the figures and scope are reviewed against the source.

3 points should be checked before relying on the ranking.

3 figure checks · 0 scope judgements

Detail

PDF, Excel and CSV reports are available in your own comparisons.Compare my quotes

You asked for: 40 tonnes of 20mm crushed aggregate and 12 tonnes of washed bedding sand, delivered to site. Compared excluding GST in AUD

Unable to verify this comparison yet — here's what needs clarifying

Until these are answered, no supplier can be called the cheapest overall.

Coastal Landscape Supplies lists delivery but hasn't priced it yet.
These suppliers priced different quantities. We've lined their prices up to the same quantity using each supplier's own rate.
At least one quote has figures that don't add up. Check before you accept it.

Ridgeline Quarries Pty Ltd
Lowest full-job cost
Price as quoted As quoted
$2,934.00
Ex GST
Same items, same basis Normalised
Not comparable
Only items every supplier quotes equivalently.
Full job cost NormalisedVerified
$2,934.00
Coastal Landscape Supplies
1 issue
Price as quoted As quoted
$2,740.00
Ex GST
Same items, same basis Normalised
Not comparable
Only items every supplier quotes equivalently.
Full job cost Normalised
Unknown
Known so far: $2,740.00 · Missing: delivery"20mm crushed aggregate" is not confirmed as the same specification.
Metro Aggregates & Hire
1 issue
Price as quoted As quoted
$2,575.00
Ex GST
Same items, same basis Normalised
Not comparable
Only items every supplier quotes equivalently.
Full job cost Normalised
Unknown
Known so far: $2,538.13"20mm crushed aggregate" is not confirmed as the same specification."Washed bedding sand" is not confirmed as the same specification.

What each quote covers

Each part of the job you need, and whether each supplier priced it. Missing parts are never counted as $0.

Scope coverage by supplier
Part of the job	Ridgeline Quarries Pty Ltd	Coastal Landscape Supplies	Metro Aggregates & Hire
Supply(needed)	Priced$2,564.00	Priced$2,740.00	Priced$2,540.00
Delivery(needed)	Priced$370.00	To be advisedPrice to be advised — unknown, not zero.	IncludedStated as included.

Side-by-side comparison

Amounts are ex GST, lined up to your quantity where a main item is involved. Select any figure to see the line it came from.

Line items by supplier. Each cell shows the normalised amount, status and match type.
Item	Ridgeline Quarries Pty Ltd	Coastal Landscape Supplies	Metro Aggregates & Hire
20mm crushed aggregateMain itemNot directly comparable
Washed bedding sandMain itemNot directly comparable
Delivery - tipper loadsNot directly comparable
Environmental levyNot directly comparable
Price as quoted As quoted	$2,934.00	$2,740.00	$2,575.00
Same items, same basis Normalised	Not comparable	Not comparable	Not comparable
Full job cost Normalised	$2,934.00	Unknown	Unknown

“Unknown” means the quote doesn't give a usable figure — it is never treated as $0. “Included” means the supplier says it's part of another price.

Cost breakdown by category

What each supplier charges for materials, labour, delivery and so on (ex GST, as quoted — not aligned to your quantity). Expand a category for detail.

Cost categories by supplier
Ridgeline Quarries Pty Ltd	Coastal Landscape Supplies	Metro Aggregates & Hire
$2,564.00	$2,740.00	$2,540.00
$370.00	Unknown	Included
Not quoted	Not quoted	$35.00

Your assumptions

Conversions QuantDoc can't know from the quotes alone. Anything that depends on them is marked Estimated, and they're listed in every report.

Bulk density: 1.6 t/m³
Waste allowance: None
Contingency: None
Hire hours / days: Not set · Not set

In your own comparisons you can set density, hire hours, waste, contingency and dated exchange rates here.

What-if scenarios

Try changes like a different quantity, a negotiated discount or a price for a missing delivery charge. Scenario results are always labelled USER SCENARIO — hypothetical and never change the quotes.

Available in your own comparisons on paid plans.

Switch to the Professional view for weighted supplier evaluation.

Missing items and warnings

13 findings, 2 that must be resolved before you can rely on a total. These describe possible issues — not wrongdoing.

Ridgeline Quarries Pty Ltd

Checkno matching item for "Environmental levy"
Another supplier quotes this item, but no equivalent line was found in this quote. It may be missing, bundled into another line, or described differently.

Coastal Landscape Supplies

Must resolvedelivery price to be advised
delivery / freight to site is listed without a price. It is treated as unknown, not zero.
Must resolveunpriced item
"Freight to site" has no confirmed price (marked TBA). It is treated as unknown, not zero.
Checkno matching item for "Environmental levy"
Another supplier quotes this item, but no equivalent line was found in this quote. It may be missing, bundled into another line, or described differently.
Checkmatch needs confirmation
Quantities differ (2 ea vs 1 ea). Weak evidence that these are the same item.
Checkmatch needs confirmation
Described differently ("crushed", "drainage"); the specification needs checking. Quantities converted kilograms → tonnes (exact).
Noteshort validity (14 days)
Prices are only held for a short period; plan the decision accordingly.

Metro Aggregates & Hire

Checkpossible calculation issue
Possible calculation issue: 8 × 70 = 560.00, but the line shows 590.
Checkmatch needs confirmation
Described differently ("washed"); the specification needs checking. Quantities converted cubic metres → tonnes using an assumption: Density 1.6 t/m³. Quantities differ (12 t vs 8 m3).
Checkmatch needs confirmation
Quantities differ (2 ea vs 1 ea). Weak evidence that these are the same item.
Checkmatch needs confirmation
Described differently ("crushed", "screened"); the specification needs checking. Quantities converted cubic metres → tonnes using an assumption: Density 1.6 t/m³.

Across all quotes

CheckDifferent quantities quoted for "Delivery - tipper loads"
Suppliers quote 2 ea vs 1 ea. Confirm the quantity you need.
NoteDifferent quantities quoted for "Washed bedding sand"
Suppliers quote 12 t vs 12 t vs 12.8 t. Prices are aligned to your required quantity at each supplier's quoted rate.

Questions to ask each supplier

A checklist per supplier, plus a ready-to-send email draft.

QuantDoc never contacts suppliers. Copy a draft into your own email, check it, and send it yourself.

Ridgeline Quarries Pty Ltd

0 of 1 answered

Please confirm whether your quote covers "Environmental levy", and its price if not included.Why: Another supplier quotes this item, but no equivalent line was found in this quote. It may be missing, bundled into another line, or described differently.
Status

Email draft to Ridgeline Quarries Pty Ltd

To: sales@ridgeline.example

Subject: Clarification on your quotation (your ref. RQ-24117)

Hi Ridgeline Quarries Pty Ltd,

Thank you for your quotation (your ref. RQ-24117) for the driveway base course. Before we make a decision, could you please help with the following:

1. Please confirm whether your quote covers "Environmental levy", and its price if not included.

A revised quotation covering these points would be appreciated.

Kind regards,

Coastal Landscape Supplies

0 of 5 answered

Please provide a firm price for the items currently marked TBA or unpriced.Why: delivery / freight to site is listed without a price. It is treated as unknown, not zero.
Status
Please confirm whether your quote covers "Environmental levy", and its price if not included.Why: Another supplier quotes this item, but no equivalent line was found in this quote. It may be missing, bundled into another line, or described differently.
Status
Please confirm the exact product/specification quoted for "Delivery - tipper loads" (brand, grade, size).Why: Quantities differ (2 ea vs 1 ea). Weak evidence that these are the same item.
Status
Please confirm the exact product/specification quoted for "20mm crushed aggregate" (brand, grade, size).Why: Described differently ("crushed", "drainage"); the specification needs checking. Quantities converted kilograms → tonnes (exact).
Status
Please confirm how long these prices are held.Why: Prices are only held for a short period; plan the decision accordingly.
Status

Email draft to Coastal Landscape Supplies

To: orders@coastal-landscape.example

Subject: Clarification on your quotation (your ref. CLS-8841)

Hi Coastal Landscape Supplies,

Thank you for your quotation (your ref. CLS-8841) for the driveway base course. Before we make a decision, could you please help with the following:

1. Please provide a firm price for the items currently marked TBA or unpriced.
2. Please confirm whether your quote covers "Environmental levy", and its price if not included.
3. Please confirm the exact product/specification quoted for "Delivery - tipper loads" (brand, grade, size).
4. Please confirm the exact product/specification quoted for "20mm crushed aggregate" (brand, grade, size).
5. Please confirm how long these prices are held.

A revised quotation covering these points would be appreciated.

Kind regards,

Metro Aggregates & Hire

0 of 5 answered

Please check the line extensions and totals — our check found a possible difference.Why: Possible calculation issue: 8 × 70 = 560.00, but the line shows 590.
Status
Please confirm the exact product/specification quoted for "Washed bedding sand" (brand, grade, size).Why: Described differently ("washed"); the specification needs checking. Quantities converted cubic metres → tonnes using an assumption: Density 1.6 t/m³. Quantities differ (12 t vs 8 m3).
Status
Please confirm the exact product/specification quoted for "Delivery - tipper loads" (brand, grade, size).Why: Quantities differ (2 ea vs 1 ea). Weak evidence that these are the same item.
Status
Please confirm the exact product/specification quoted for "20mm crushed aggregate" (brand, grade, size).Why: Described differently ("crushed", "screened"); the specification needs checking. Quantities converted cubic metres → tonnes using an assumption: Density 1.6 t/m³.
Status
Please confirm the lead time / delivery date.Why: No lead time or delivery terms were found.
Status

Email draft to Metro Aggregates & Hire

To: quotes@metro-agg.example

Subject: Clarification on your quotation (your ref. MA-3302)

Hi Metro Aggregates & Hire,

Thank you for your quotation (your ref. MA-3302) for the driveway base course. Before we make a decision, could you please help with the following:

1. Please check the line extensions and totals — our check found a possible difference.
2. Please confirm the exact product/specification quoted for "Washed bedding sand" (brand, grade, size).
3. Please confirm the exact product/specification quoted for "Delivery - tipper loads" (brand, grade, size).
4. Please confirm the exact product/specification quoted for "20mm crushed aggregate" (brand, grade, size).
5. Please confirm the lead time / delivery date.

A revised quotation covering these points would be appreciated.

Kind regards,

Review extracted data

Exactly what QuantDoc read from each quote.

Ridgeline Quarries Pty Ltd

ridgeline-quarries-quote.pdf · Quote · Version 1 · 1 page

Review not yet confirmed

Review checklist

Lines reconcile with the quoted total; nothing to review.

Reference: RQ-24117
Quote date: 14 Oct 2026
Valid until: 30 days
Currency: AUD
Prices are: Ex GST
Payment terms: 30 days EOM.
Lead time: 3 working days from order.
Delivery terms: Not stated
Warranty: Not stated
Stated subtotal: $2,934.00
Stated GST: $293.40
Stated total: $3,227.40

Lines reconcile. Priced lines add up to $2,934.00; the quote states a subtotal of $2,934.00.

Line items read from ridgeline-quarries-quote.pdf
Qty	Unit	Rate	Amount	GST	Status	Confidence
40	t	$48.50	$1,940.00	GST not stated	priced	high
12	t	$52.00	$624.00	GST not stated	priced	high
2	ea	$185.00	$370.00	GST not stated	priced	high

Inclusions and exclusions

inclusionDelivery and tipping on site (truck access required)
exclusionSpreading and compaction
exclusionTraffic control

Other terms (2)

validity Quote valid for 30 days.
lead time Lead time: 3 working days from order.

Source, page 1 of 1

p1: 20mm crushed aggregate 40 t 48.50 1,940.00

Coastal Landscape Supplies

coastal-landscape-supplies-quote.pdf · Quote · Version 1 · 1 page

Needs review · 2 open

Review checklist

Figure checks · 2 open

Prices, totals and tax read from the document.

Coastal Landscape Supplies: a figure doesn't reconcile
Check
"Freight to site" has no confirmed price (marked TBA). It is treated as unknown, not zero.
Coastal Landscape Supplies: 1 line is not priced
Check
“Freight to site” has no price (TBA or unreadable). Unknown is not zero: ask the supplier or enter an estimate as a scenario.
Enter the price on the line (pencil icon) when the supplier confirms it.

Coastal Landscape Supplies: no inclusions or exclusions stated. The quote doesn't list what it includes or excludes. Confirm the scope with the supplier if anything is unclear.

Reference: CLS-8841
Quote date: 16 Oct 2026
Valid until: 14 days
Currency: AUD
Prices are: Inc GST
Payment terms: COD
Lead time: next-day delivery subject to availability.
Delivery terms: Not stated
Warranty: Not stated
Stated subtotal: Not stated
Stated GST: Not stated
Stated total: $3,014.00

Lines reconcile. Priced lines add up to $3,014.00; the quote states a total of $3,014.00.

Line items read from coastal-landscape-supplies-quote.pdf
Qty	Unit	Rate	Amount	GST	Status	Confidence
40,000	kg	$0.06	$2,288.00	GST not stated	priced	high
12,000	kg	$0.06	$726.00	GST not stated	priced	high
1	ea	—	To be advised	GST not stated	tba	medium

Inclusions and exclusions

None stated in the quote.

Other terms (3)

special Freight to be advised on confirmation of delivery address.
special Prices valid for 14 days.
lead time Lead time: next-day delivery subject to availability.

Source, page 1 of 1

p1: DG20 Drainage gravel 20mm 40,000 kg 0.0572 2,288.00

Metro Aggregates & Hire

metro-aggregates-quote.pdf · Quote · Version 1 · 1 page

Needs review · 1 open

Review checklist

Figure checks · 1 open

Prices, totals and tax read from the document.

Metro Aggregates & Hire: a figure doesn't reconcile
Check
Possible calculation issue: 8 × 70 = 560.00, but the line shows 590.

Reference: MA-3302
Quote date: 15 Oct 2026
Valid until: 30 Nov 2026
Currency: AUD
Prices are: Ex GST
Payment terms: 7 days from invoice.
Lead time: Not stated
Delivery terms: Not stated
Warranty: Not stated
Stated subtotal: $2,575.00
Stated GST: $257.50
Stated total: $2,832.50

Lines reconcile. Priced lines add up to $2,575.00; the quote states a subtotal of $2,575.00.

Line items read from metro-aggregates-quote.pdf
Qty	Unit	Rate	Amount	GST	Status	Confidence
25	m3	$78.00	$1,950.00	GST not stated	priced	high
8	m3	$70.00	$590.00	GST not stated	priced	medium
1	ea	—	Included	GST not stated	included	medium
1	ea	$35.00	$35.00	GST not stated	priced	high

Inclusions and exclusions

exclusionUnloading by hand
exclusionSite access charges

Other terms (1)

validity Valid until 30/11/2026.

Source, page 1 of 1

p1: 20mm screened stone 25 m3 78.00 1,950.00

Conclusion

incomplete

INCOMPLETE — Ridgeline Quarries Pty Ltd is the lowest fully-priced quote, but Coastal Landscape Supplies has unknown costs, and Metro Aggregates & Hire quotes a specification not confirmed as equivalent. No overall winner can be declared yet.

Missing3 points should be checked before relying on the ranking.
MissingNo item is quoted equivalently by every supplier, so there is no like-for-like price comparison yet. Review the conditional matches.
MissingCoastal Landscape Supplies's complete cost is unknown: delivery, "20mm crushed aggregate" is not confirmed as the same specification, 1 unpriced line. Unknown costs are not treated as zero.
MissingMetro Aggregates & Hire's complete cost is unknown: "20mm crushed aggregate" is not confirmed as the same specification, "Washed bedding sand" is not confirmed as the same specification. Unknown costs are not treated as zero.
CalculationRidgeline Quarries Pty Ltd has the most complete quotation (fewest missing or unclear scope items).

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